Tinext
Document Management System
As core solution in this field, Tinext offers the DMS module of the ECM suite by OpenText. The centrality of information in decision and strategic processes within each company determines the importance of information and, therefore, the need of managing them very carefully to assure their prompt retrieval by managers and their staff.
Centralize all information
A central and single platform, which can be accessed via internet browser from any network connected point, collects all information coming from different sources (file system, Exchange, Office tools, Scanner, etc.). On this platform information can be managed in compliance with company guidelines regarding visibility, modification and removal. One single environment for publishing, searching and sharing the company know-how.
Organization helps retrieval
Some clear rules for documents filing will help employees during their daily activities of creation, modification, organization and access to information.
The directory-based hierarchical structure of the document management platform, together with the possibility of activating virtual views of the documents, minimize the time needed to retrieve information. Advanced search tools such as "full-text-search" and "advanced search" complete the offer by providing all necessary tools to retrieve the right piece of information in the right moment.
Desktop Integration
OpenText Document Management System is natively designed to be integrated with the main office automation tools within the company, such as MS Office, SAP, FileSystem, e-mail client. The possibility of accessing all company electonic documents without leaving your favorite application is for sure one of the distinctive elements of this product.
Migrating your files from FileSystem or your e-mail messages from MS Outlook just using “drag&drop” or viewing an invoice starting from a SAP transaction are only some of the functions that can facilitate your employees’ job.
Automating, tracing and checking
Some powerful integrated tools to design and automate processes, easy management of electronic document versioning and "event audits" provide the necessary prerequisites to assure full control of your know-how.
- Versioning: automatic creation of document versions
- Audit trail: tracing of all events occurred for each single element of the DMS (Document Management System)
- Web Report: real dashboards monitoring operating conditions
- WFM (Workflow Management): Design and automate any company process.
